Attendance Procedures

Posted in Parents


Canyons School District

Bella Vista Elementary

Attendance Policy


We know school attendance and punctuality greatly affects the overall educational experience and achievement for every student. As part of our duties we want to do everything we can to motivate and support the students and families in maintaining excellent attendance. Several attendance incentive programs will be implemented for the 2017-2018 school year.

  1. Every trimester when a student earns perfect attendance they will receive a collector button marking their achievement.
  2. At the end of the year every student with perfect attendance will choose a piece of brand new PE Equipment.
  3. At the end of the year every student with perfect attendance will be entered into a drawing for special prizes which will be announced during the year.


  • If your child has 6-8 unexcused absences or 18-24 tardies, you will receive Letter #1 – an
    official Notification of Attendance Issues mailed home from the school. If the child continues to be tardy, he/she will be required to attend tardy school. Tardy school is held during the student’s lunchtime. The first time in tardy school, those attending will be required to write a letter asking you to help them be on time. A child will be assigned tardy school each time they are tardy.
  • Upon the 9-11 absence or 27-33 tardies, you will receive Letter #2 – a certified letter reminding you of state laws and policies surrounding attendance requirements. This letter will ask you to contact the school to set up a meeting. If no contact is made in response to the letter or if your child continues to be absent without administrative approval, we will refer the case to Truancy Court.
  • If you respond to Letter #2, a meeting will be set up with the parent, teacher, and principal. A contract of attendance expectations will be drawn up and the only absences that will be excused will be illness approved by a school official or a dated doctor’s note, or an absence due to a funeral documented by the obituary or memorial pamphlet.
  • If the contract is broken and your child has more absences, you will be asked to participate in Truancy Mediation. Mediation is an alternative to Court. Mediation is voluntary and you may choose Court over mediation. The mediator is trained and provided by the Courts, but their job is to be unbiased and to keep things confidential. Through Mediation, a new contract is developed and signed by all participants.
  • If the Mediation contract is broken, the case is referred to Truancy Court.
  • Upon the 12th absence, the school will refer the case to the District Civil Rights
    Specialist, who will contact the parent/guardian for truancy intervention and send a
    Habitual Truant Citation by certified mail.
  • Upon the 15th absence, the Civil Rights Specialist shall send a Pre-Court Meeting Notice
    to the parent/guardian.
  • Upon the 17th absence and after the Pre-Court Meeting, the parent(s) will be referred to
    the Juvenile Court Action.

Clarifying Notes

  • An absence may be excused and not counted as unexcused for the following reasons; bereavement, court, vacation, religious, health care provider or family event. If a student’s attendance falls below 90% the only excused absences will be for bereavement, court or through a health care provider.
  • An absence may only be excused by a parent within two school days of the absence.
  • Tardy – A student is marked tardy if he/she arrives later than 8:45 to their classroom. A
    tardy arrival is not excused by a parent. A student is simply tardy. The only excuse would
    be a check-in for a medical reason. A parent note will not erase a tardy.
  • If a student arrives later than 9:30 it will be considered a late check-in. It will count
    against the 90% attendance rule if excused, or count as an absence if unexcused.
  • If a student is checked out of school more than 15 minutes before the end of school, it
    will count against the 90% attendance rule.
  • To check a student out, the approved person must come into the school to do so.
  • OUT OF BOUNDARY STUDENTS: Please note if your student is an out of boundary
    student and attendance becomes an ongoing issue or a child fails to be at school 90% of the time, the open permit could be revoked.