Posted in Parents

Bella Vista Elementary

Policy and Procedure

2016 - 2017

¨         Attendance

Bella Vista Elementary Attendance Policy and Procedures

We know school attendance and punctuality greatly affects the overall educational experience and achievement for every student. As part of our duties we want to do everything we can to motivate and support the students and families in maintaining excellent attendance. Several attendance incentive programs will be implemented for the 2016-2017 school year.

1.     Every trimester when a student earns perfect attendance they will receive a collector button marking their achievement

2.     At the end of the year every student with perfect attendance will choose a piece of brand new PE Equipment.

3.     At the end of the year every student with perfect attendance will be entered into a drawing and we will be presenting a new iPad of the latest mini model.


·      If your child has 6-8 unexcused absences or 18-24 tardies, you will receive Letter #1 – an official Notification of Attendance Issues mailed home from the school. If the child continues to be tardy, he/she will be required to attend tardy school. Tardy school is held during the student’s lunchtime. The first time in tardy school, those attending will be required to write a letter asking you to help them be on time. A child will be assigned tardy school each time they are tardy.

·      Upon the 9-11 absence or 27-33 tardies, you will receive Letter #2 – a certified letter reminding you of state laws and policies surrounding attendance requirements. This letter will ask you to contact the school to set up a meeting. If no contact is made in response to the letter or if your child continues to be absent without administrative approval, we will refer the case to Truancy Court.

·      If you respond to Letter #2, a meeting will be set up with the parent, teacher, and principal. A contract of attendance expectations will be drawn up and the only absences that will be excused will be illness approved by a school official or a dated doctor’s note, or an absence due to a funeral documented by the obituary or memorial pamphlet.

·      If the contract is broken and your child has more absences, you will be asked to participate in Truancy Mediation. Mediation is an alternative to Court. Mediation is voluntary and you may choose Court over mediation. The mediator is trained and provided by the Courts, but their job is to be unbiased and to keep things confidential. Through Mediation, a new contract is developed and signed by all participants.

·      If the Mediation contract is broken, the case is referred to Truancy Court.

·      Upon the 12th absence, the school will refer the case to the District Civil Rights Specialist, who will contact the parent/guardian for truancy intervention and send a Habitual Truant Citation by certified mail.

·      Upon the 15th absences, the Civil Rights Specialist shall send a Pre-Court Meeting Notice to the parent/guardian.

·      Upon the 17th absence and after the Pre-Court Meeting, the parent(s) will be referred to the Juvenile Court Action.

Clarifying Notes

·      An absence may be excused and not counted as unexcused for the following reasons; bereavement, court, vacation, religious, health care provider or family event. If a student’s attendance falls below 90% the only excused absences will be for bereavement, court or through a health care provider.

·      An absence may only be excused by a parent within two school days of the absence.

·      Tardy – A student is marked tardy if he/she arrives later than 8:45 to their classroom. A tardy arrival is not excused by a parent. A student is simply tardy. The only excuse would be a check-in for a medical reason. A parent note will not erase a tardy.

·      If a student arrives later than 9:30 it will be considered a late check-in. It will count against the 90% attendance rule if excused, or count as an absence if unexcused.

·      If a student is checked out of school more than 15 minutes before the end of school, it will count against the 90% attendance rule.

·      To check a student out, the approved person must come into the school to do so.

·      OUT OF BOUNDARY STUDENTS: Please note if your student is an out of boundary student and attendance becomes an ongoing issue or a child fails to be at school 90% of the time, the open permit could be revoked.

¨         Bad Weather (Red Mitten Day)

            When we are experiencing inclement weather we will allow students to enter the building at times when they would otherwise be expected to be outside. Inclement weather is usually defined as weather which would lead to students becoming soaking wet (heavy or steady rain or very wet snow), temperature reaching below 22 degrees (including wind chill), or air quality which does not meet the standard according to the recess guideline set by the Utah Department of Health.

            When students arrive at school during inclement weather a red mitten sign is placed in the office window and in a hall window on the eastside. This denotes it is appropriate for students to enter the building and gather in the gymnasium. Usually we have some type of video playing. Students are expected to come in and sit down to watch the video or chat quietly with classmates and friends.

            When inclement weather is present during lunchtime recess, students remain in their classrooms and are given alternative activities to do. There is a rotation for different grade levels to use the gym on these days in order to facilitate exercise. Unfortunately the gym is too small to accommodate the entire school of children on one single day.

¨         Civility Policy and procedure

Bella Vista Elementary employees will treat parents, students, other district employees and members of the public with respect and expect the same in return. The board of directors encourages positive communication with the public, and discourages abusive, hostile or obscene speech, actions or other forms of communication, including forms of electronic communication.

Language or conduct that threatens the health and/or safety of any individual is a violation of this Civility standard. All parties are expected to conduct themselves with integrity, honesty, and a willingness to resolve the issue at hand.

1. Any individual who disrupts or threatens to disrupt school/office operations; threatens the health and safety of students or staff; willfully causes property damage; uses loud and/or offensive language which could provoke a violent reaction; or who has otherwise established a continued pattern of unauthorized entry on school property, will be directed to leave school or school district property promptly by the administrator.

2. If any member of the public uses obscenities or speaks in a demanding, loud, insulting and/or demeaning manner, the administrator or employee to whom the remarks are directed will calmly and politely admonish the speaker to communicate civilly. If corrective action is not taken by the abusing party, the district employee will verbally notify the abusing party that the meeting, conference or telephone conversation is terminated and, if the meeting or conference is on district premises, the offending person will be directed to leave promptly.

3. When an individual is directed to leave school district property pursuant to circumstances referenced above and refuses to leave, the school administrator may notify law enforcement officials. The school official may issue a “no trespass” notice when necessary.

4. When it is determined by staff that a member of the public is in the process of violating the provisions of this policy, an effort should be made by staff to provide a written copy of this policy, including applicable code provisions, at the time of the occurrence. The employee will notify his/her supervisor of the incident.


¨         Drop Off and before school expectations

            Students are expected to be dropped off no earlier than 10 minutes before (8:30) the first bell at 8:40 unless they are eating breakfast at school starting at 8:15. For parents dropping students off they should use the north (lower) parking lot. When entering the parking lot for curbside drop off they need to pull as far forward as possible. This will allow more cars to enter and drop off. If you are parking and bringing a student inside, please use a stall and exit toward the street in order to use the sidewalk and crosswalks to reach the school. Do not cross the parking lot lanes to access the school.

            Students and parents are not allowed to wander the school halls before the bell. Students must wait outside or when they finish eating breakfast they must exit through the doors closest to the cafeteria. If parents need to meet with a teacher, they must check in at the front office by entering the school through the front doors.


¨         Dress Code

            Students shall dress in a manner that shows respect for the educational environment and is befitting the day’s activities. Students’ clothing and jewelry must not present a health or safety hazard, distraction or disruption. Disruption is defined as reactions by other individuals to the clothing or adornment which causes the teacher or administrator to lose the attention of the students, modify or cease instructional activities or to deal with student confrontations or complaints.

1.     Personal items such as but not limited to clothing, jewelry, backpacks, gym bags, water bottles, etc., shall be free of writing, pictures or any other insignias which are crude, vulgar, profane, violent or sexually aggressive.

2.     Items which bear advertising, promotions or likeness of tobacco, alcohol, or drugs shall not be allowed.

3.     Students shall not wear clothes that are mutilated, immodest, e.g., short shorts, mini-skirts, bare midriffs, halter-tops, spaghetti straps, tank shirts, or similar clothing. Clothing shall cover the midriff, underwear, and backs at all times. Skirts, dresses, and shorts must be at least mid-thigh length or longer.

4.     Hats of any kind are not allowed to be worn within the classroom or building during instruction unless as a part of an approved activity.

5.     Gang-related clothing, colors, and paraphernalia shall not be allowed in schools or activities. School officials will determine what constitutes ‘gang’ clothing, colors and paraphernalia after consultation with law enforcement agencies as needed.

6.     Shoes shall be worn at all times that insure personal safety and hygiene.

¨         Bicycles, Scooters, Rollerblades, Skateboards, and Wheelies

            The school will not assume responsibility for these stolen or damaged personal items. Locks must be provided by the owner. Bike racks are located in the back lot for locking up bicycles. Bikes and scooters must be walked across the school ground and on sidewalks surrounding the school immediately before, during and immediately after school. Skateboards, roller skates, roller blades and wheelies are not allowed at school.

¨         Personal Electronic Equipment (phones, music players, gaming devices, tablets, etc.)

            Students should not bring personal electronic items from home. If it is necessary for a student to bring a cellphone for communication before or after school, the phone shall remain turned off during school hours and remain in the student’s backpack.

¨         Playground Rules

The following rules are in place for the playground:
1.     Be Respectful

      a.     Respect each other
                                          i.         High 5’s & encouraging words

      b.     Respect the equipment
                                          i.         Use equipment as it is intended for

                                         ii.         Put it away when you’re done

                                       iii.         Clean up equipment when bell rings (Pick up any stray equipment)

      c.     Respect the boundaries
                                          i.         Walk around stations

2.      Be Safe
      a.     Butterfly fingers

      b.     Stay on your feet

      c.     Keep your hands to yourself

      d.     Tie your shoes

3.      Use Playworks Game Rules

      a.     Respect

      b.     Inclusion

      c.     Community

      d.     Healthy Play

4.      Line up quickly and quietly

      a.     When your bell rings

5.      Walk quietly and in line in the halls

      a.     Like a spy

6.      Have Fun!!

¨         General School Rules

            Rules provide structure to enable school employees to create and provide a structure to optimize learning. The school vision for positive behavior is to be Safe Kind Respectful Learners. A rubric is places throughout the school to remind students of appropriate behavior. Individual classroom teachers also set up their own rules. The expectation is for teachers to establish positive learning environments and for students to contribute to that environment by learning how to be Safe Kind Respectful Learners. A copy of that grid is provided at the end of this document.

¨         Student discipline and dangerous or disruptive conduct

            Discipline is essential to further the educational process and help our students learn as they grow older and experience the world around them. Teachers and administration will seek to proactively engages students in discussion and intervention to understand and prevent inappropriate conduct.

            Administration interacts with students on a daily basis and will frequently work with students to improve their behavior. Parents will be contacted if discipline leads to students receiving a loss of privileges. At times that contact cannot be made on the day of the event, but administration will earnestly seek to make that contact before school ends that day.

            Disciplinary methods could include conferencing with the student and/or parents, loss of recess, loss of educational time with peers, service hours, suspension, removal from activities, or other methods deemed appropriate by the administrator.

            The following conduct is defined as ‘dangerous or disruptive’ and is prohibited:

1.     Possessing, using, selling, or attempting to possess firearms, weapons, knives, explosive devices, fireworks, chemical weapons, martial arts weapons, instruments used to eject a projectile or any other replica or facsimile of any of the above.

2.     Causing, or attempting to cause, or threatening damage to personal or real property

3.     Sexual harassment

4.     Drugs or alcoholic beverages

5.     Arson

6.     Burglary

7.     Theft, Larceny, Stealing

8.     Criminal Mischief – (damage or injury in excess of $300 to public property or to real or personal property belonging to another

9.     Battery

10.  Assault

11.  Hazing

12.  Vandalism

13.  Gang-related Activity

14.  Bullying – aggressive behavior that is intentionally used with the following indicators present: An imbalance of power, repetitive, causes emotional or physical distress

15.  Involvement in any activity which violates federal, state or local law or regulation, disrupting normal school proceedings; or causing, attempting threatening or conspiring to cause other students to violate these things.

16.  Insubordination – refusing to comply with a supervising adult

¨         General School Rules

Rules Rubric Appendix A






We will use our classroom supplies appropriately and leave playing for recess.

We will treat our classmates well by being friendly.

We will follow classroom rules and listen to the teacher.

We will work hard to learn every day.


We will follow playground rules; using equipment appropriately and doing approved activities.

We will include everyone and stay away from bullying or mean behaviors.

We will follow the adults' instruction and come to them to help us with any problem.

We will try new games and help everyone learn how to play.


We will walk facing forward and in a line.

We will smile at those who pass us.

We will walk with our hands to ourselves.

We will listen to the teacher's directions and walk quietly.


We will walk in the lunchroom at all times.

We will eat only our lunch and say nice things to one another.

We will follow instructions and maintain inside voices.

We will be willing to learn about our friends by having nice conversations.


We will walk in the bathrooms and use it for appropriate reasons.

We will be respectful to anyone we encounter.

We will keep from playing around in the bathroom and use inside voices.

We will be use our time in the restroom as quickly as possible to return to other activities.